| Companies spend too much time to prepare and to carry out meetings or workshops. With MindPlan, you will have comfortable features for meeting preparation and distributing the minutes. |
Agenda and invitation
Use MindPlan to establish an agenda. Define the participants and choose a type of the agenda item, e.g. “For information”, “For discussion” or “For decision”.
Then start the invitation directly from this agenda. MindPlan will create a Lotus Notes invitation for you with a tabular agenda and the defined personal mailing list. Send it to the participants with the push of a button; the recipients will accept the invitation as usual and enter the meeting as a date in their Notes calendar.
Moderating and documenting
Use MindPlan to moderate and document everything during the meeting. Save time by setting the result of an agenda topic to Decided, Postponed, or Cancelled. Don“t hesitate to differ results optically by symbols like thumbs or a clock.
After (or even at the end of) the meeting, MindPlan helps you to generate the minutes efficiently: To-Dos that you have inserted for an agenda item will be considered in an automated generation of the minutes. You can very easily- define the activity
- assign the responsible person
- enter the start and due dates
- calculate the target duration
- determine the priority and type
Finally send a link via e-mail to the task recipients to inform them. |
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